The tasks of the Studies, Planning, and Follow-up Unit are summarized as follows:
A. Annual University Statistics
This includes statistics on the number of faculty members by specialization, degree, country granting the degree, and job title, along with the number of staff (technical, administrative, and service personnel) classified by specialization, degree, and job title. These are cross-checked with tables listing all affiliates. The division also compiles statistics on the number of undergraduate and graduate students by department, including males and females, accepted students, deferred students, those with frozen records, hosted students, and students transferred to and from the college.
Additionally, it includes statistics on college buildings, such as laboratories, occupied and vacant spaces, sports fields, gardens, and dormitories, as well as the number of scientific laboratories and practical training workshops, noting annual additions. It also covers the total number of books and periodicals in the college library, advisory tasks, and planned and implemented training courses. Completing this task takes more than two months of continuous work and is the responsibility of the Statistics Unit.
B. Organizational Structure
The division must familiarize itself with the organizational structure of the college as sent by the university. Any updates or changes are made according to university orders, i.e., after obtaining university approval. This includes the current functional staffing and vacant positions, detailing the college’s needs across all specializations.
C. Employment Movement Reality
This includes staffing statistics based on university orders, i.e., after obtaining university approval. It covers all college achievements during an academic year, including tables for undergraduate studies (accepted students, current students, graduates, and participants in final exams). It also includes tables for graduate students (accepted and current students), success rates, university theses, final-year student projects, and faculty staffing by academic title, degree, and administrative, technical, and service staff. It also includes available capacities such as classrooms, reading halls, laboratories, workshops, sports fields, and more.
Key tables include statistics on planned and completed scientific research by faculty members, published research, research accepted for publication, textbooks, non-textbooks, translated books, and other scientific publications. It also includes statistics on seminars, scientific conferences, study sessions, library books, delegations classified by type, details of delegations, faculty and staff development programs, planned and implemented construction projects, funding sources, total financial allocations, and other details such as employee expenses, service supplies, maintenance costs, capital expenditures, and more.
D. Database
This includes databases for faculty, technical, and administrative staff, updated with administrative orders issued by the college (such as promotions, leaves, commendations, and penalties) along with general information for each individual. It also involves creating a database of documents with copies for each division and branch.
Tasks of the Studies, Planning, and Follow-up Division
- Preparing detailed reports on studies and planning at the university level, including statistics on faculty, students, and staff.
- Preparing statistical tables related to students and faculty and sending them to the university.
- Creating and updating a database for all college employees (staff and contractors), including documents, credentials, and academic promotions.
- Completing official correspondence related to urgent statistics.
- Preparing an annual report on the development of teaching expertise and skills.
- Distributing incoming correspondence to scientific departments, divisions, and units and following up on responses.
- Drafting correspondence related to the division’s activities, recording and archiving them in registers, and storing them in dedicated files.